Office Manager

Child & Family Support Services (CFSS) is accepting applications for Full-time Office Manager in our Phoenix Office.

The position will require a variety of skills such as active listening, reading and comprehension, oral and written expression, critical thinking, monitoring, time management, problem solving, and maintenance of confidential information. Desired work styles for these positions include positive outlook, dependability, integrity, attention to detail, cooperation, stress tolerance, concern for others, initiative, self-control, and adaptability.

Job Responsibilities:

  • Supervise and oversee administrative operations in the Phoenix office including performing all front office responsibilities for coverage.

  • Oversee all administrative procedures for all statewide offices.

  • Working directly with outside vendors, suppliers and building maintenance for all statewide locations; in person, by phone and email.

  • Administratively managing the company car fleet for the agency.

  • Coordinate, organize and prepare for collaborate agency events as needed.

  • Coordinate monthly meetings with administrative staff in all offices.

  • Produce reports.

  • Develop and maintain positive working relationships with other agency departments.

  • Juggle multiple priorities and competing demands easily and effectively.

  • Ensure confidentiality and appropriate release of information.

  • Promote a positive and professional atmosphere at our reception desks for customers and staff.

  • Be available for some after hour calls/emails regarding needs of the building such as alarms, etc.

  • Perform other duties related to the position.

Education/Experience Needed:

  • High school diploma or GED (related college courses or certificate programs preferable)

  • At least one year of experience working with children with behavioral and emotional challenges

  • A minimum of two years’ work experience with administrative job duties, preferably in an office setting, is also required

  • Proficiency must be demonstrated in Microsoft Office programs, including Word and Excel; Google Drive, Google Sheets, and Docs

Requirements

  • Must be 21 years or older

  • Valid Arizona Driver's License with an acceptable 39 month driving record

  • Reliable transportation, including proof of Insurance

  • Candidates are required to submit a negative drug test

  • Obtain an Arizona DPS Level One Fingerprint Clearance Card

  • Complete Adult, Child, and Infant CPR and First Aid training

  • Have strong communication skills, both verbal and written

  • Attention to detail and ability to multitask in a fast paced environment

  • Strong problem-solving skills and ability to think on your feet

  • Ability to evolve and grow in this role

Compensation: Depending on Experience

We offer a full benefits package to all full-time employees, including:

  • Medical insurance

  • Dental insurance

  • Vision insurance

  • Life and disability insurance

  • 401(k) contribution match

  • Paid time off and sick time

  • Paid holidays

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