Administrative Assistant

Child & Family Support Services (CFSS) is accepting applications for a full-time Administrative Assistant.

The Administrative Assistant will open and close the facility and serve as a point of contact for the office. This position will also perform tasks under the direction of the Administrative Coordinator.

Job Responsibilities:

  • The receptionist/office assistant must be flexible Monday-Friday between 7:00 am and 6:00 pm (there may be instances where additional hours may be needed).

  • Must be able to create and maintain several calendars for general office functions (such as rooms, vehicles and travel).

  • Assist in tracking and maintaining vehicle maintenance around the state.

  • Assist in mail collection and distribution to multiple departments.

  • Ability to develop and maintain positive working relationships with others and work well with a team to reach common goals.

  • Ability to easily and effectively juggle multiple priorities and competing demands.

  • Receptionist/office assistant must be able to communicate effectively in person, over the phone and via email.

  • Provide general reception and office support, including answering phones, scanning and making copies.

  • Greet visitors and direct them to the appropriate personnel. Able to maintain inventory of office supplies and place orders.

  • Able to communicate with staff and visitors professionally.

  • Some additional tasks may include:

    • Ensure confidentiality and appropriate release of information.

    • Communicate and maintain relationships with outside vendors.

    • Performing other duties related to the position.

Education/Experience Needed:

  • High school diploma or GED (related college courses or certificate programs preferable)

  • A minimum of two years’ work experience with administrative job duties, preferably in an office setting, is also required

  • Proficiency must be demonstrated in Microsoft Office programs, including Word and Excel; Google Drive, Google Sheets, and Docs

Requirements

  • Must be 21 years or older

  • Valid Arizona Driver's License with an acceptable 39 month driving record

  • Reliable transportation, including proof of Insurance

  • Candidates are required to submit a negative drug test

  • Obtain an Arizona DPS Level One Fingerprint Clearance Card

Compensation: $18.50/hr- Bilingual a plus!

We offer a full benefits package to all full-time employees, including:

  • Medical insurance

  • Dental insurance

  • Vision insurance

  • Life and disability insurance

  • 401(k) contribution match

  • Paid time off and sick time

  • Paid holidays

  • Cell phone stipend

  • Mileage reimbursement

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